Current Employment Opportunity

Staff Assistant I
7/28/17
Environmental Quality
1200 "N" Street,  Lincoln NE
84
084-12123
Full-time Permanent
$14.68 -  Hourly
8:00 AM to 5:00 PM -- Monday thru Friday

Under general supervision, perform varied technical and clerical support activities and administrative functions to assist agency legal counsel and attorneys in agency legal division and related work as assigned. Good grammatical skills, knowledge of computer word processing, data processing, organizational skills, and attention to detail, experience with an electronic recordkeeping system (ECM) are important. Ability to compile information and develop operational reports, and work with other agency staff in a team setting and cooperative manner is essential. Must be highly organized, detail oriented, dependable and willing to accept new challenges.

  • Assists agency legal counsel and staff attorneys with daily requirements of their positions, including general clerical support; logistical travel support; maintenance of records, documents and files; scheduling and preparing materials for meetings; making appointments and relaying information as requested; and filing, storing, and finding information as requested.
  • Prepares letters, memos, and other documents for review and signature; prepares mailings and filings as requested including copying, accurately compiling mailings, and mailing within scheduled time periods.
  • Examines and processes forms, documents, and reports and respond to requests and inquiries, related to activities and operation of agency legal division and other agency program and administrative processes and operations, including fiscal and records management.
  • Identifies and summarizes pertinent data and information from administrative, program, and legal documents, reports, and records; create forms, tables, documents in textual-numerical-graphic format, to assist others in collecting and presenting information for decision making.
  • Compiles and checks documents, records, and reports to confirm accuracy, completeness, and status of information and process request and provide legal counsel, attorneys, and others employees with information for making decisions.
  • Enters, updates, retrieves, and deletes current and archival data, files, records, and documents within hard copy or electronic databases or other record keeping systems; maintains tracking, inventory, or other records as needed; prepares reports of information gathered.
  • Prepares information and material relative to legal division activities, actions, or requests for distribution to the public, agency representatives, or contractors.
  • Contacts agency employees or other state/local government employees to obtain operational assistance or to relay and verify information; operate specialized communication equipment as necessary.

Coursework/training in administrative/office support functions, procedures, and methods including the operation of personal computers and office equipment; research; or areas related to the programs and functions of the employing agency.  OR  Experience in performing administrative/office/secretarial support work including use of personal computers and office equipment.

OTHER:   Valid Driver’s license or the ability to provide independent transportation; Able to occasionally travel; Able to lift 30 pounds; Ability to maintain regular and reliable attendance. 

Knowledge Of: Office equipment usage and supply; business methods and practices; applicable standards and procedures regarding office processes; record keeping methods and practices; computer word processing, spreadsheets, outlook, and related computer; ability to interact and work with immediate supervisor and senior managers, employees and the public to achieve agency goals; and communicate effectively with proficiency in grammar, spelling, and punctuation.

Skill In:  Understanding and apply instructions and program-administrative policies and directives; implement record keeping and management methods and practices; proficiency  with computer word processing, spreadsheets, outlook, and related computer skills; implement decisions made and take actions selected by others to achieve work objectives, performance goals, and priorities; learn organizational structure, mission, and activities of legal division and apply policies and procedures pertinent to the work assigned.

Ability to:  interact and work with immediate supervisor and senior managers, employees and the public to achieve agency goals, and communicate effectively with proficiency in grammar, spelling, and punctuation.


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