Current Employment Opportunity

Federal Aid Administrator II
Environment & Energy
245 Fallbrook Blvd,  Lincoln NE
Full-time Permanent
$20.92 -  Hourly
8:00 AM to 5:00 PM -- Monday thru Friday

Under general supervision, coordinate the allocations of federal funds available to local units of government, ensuring efficiency, accuracy, and compliance with federal laws and regulations in the use of those funds, record maintenance of grants, program, applications, loan documents, and other program information for the Clean Water and Drinking Water State Revolving Loan Funds (SRFs), as well as the Small, Underserved and Disadvantaged Communities Grant and Sewer Overflow and Stormwater Reuse Municipal Grants Programs.  This includes reviewing requisitions, billings, letters of intent or understanding, and contracts pertaining to federal aid for formal procedure and proper documentation; includes amending improper or inaccurate documents. Providing technical direction in preparation of all grant documents and reports to ensure compliance with federal regulations. Preparing monthly, quarterly, and annual reports evaluating various federal aid activities; includes monitoring progress of all required applications and agreements to ensure deadlines are met. Makes arrangements for and accompanies federal aid inspectors to ensure that necessary documents are available for audit. Provides liaison between and confers with various project officials and federal and state authorities.  Forecasts future funding requirements, as necessary. Reviews new federal policies that relate to funding grants and supervises the implementation of those policies. Manage the administration of the Loan and Grant Tracking System software and maintain project electronic and paper files.  Ensure consistency with all Federal requirements, State Statutes, and Regulations. Provide assistance for developing amortization schedules, processing reimbursements, modeling cash flows, and user rate calculations.

  • Manage State Revolving Fund Loan Applications, Grant Offers, and Execution of Loan Contracts – Manage grants and contracts to ensure conditions and obligations are met; calculate payments; approve eligible costs; review financial capability statements with project engineers and managers; prepare amortizations schedules and interest rate calculations; prepare loan contract and attachments; review and input information into Loan and Grant Tracking System from bid tabulation and contractor’s certification; follow-up on all loan requirements; process project reimbursements.
  • Administer Loan and Grant Tracking System.  Enter all pertinent project data and provide program administrative assistance for new software. Use expertise with Microsoft Access and be able to make in house modifications.
  • Public Outreach - provide information to all interested parties; promote the State Revolving Fund program; attend conferences presenting program information; and develop educational and informational materials.
  • Work with other parts of the Department to facilitate grants / loans for other projects: watersheds, on-site systems, combine with other Clean Water Act (i.e., 319 funds, stormwater, etc.) and Safe Drinking Water Act grant opportunities. Understand and be able to communicate to the public on all financial grant and/or loan recipients for the Planning & Aid division.
  • Work with Section Supervisor to evaluate and document impacts of rates, investments, policies, and procedures within State Revolving Fund.

Bachelor’s degree in business administration, accounting, or other appropriate curriculum, plus two years of significantly related work experience, or a combination of education and experience equivalent to the above requirements. Experience can be substituted for education on a year for year basis.

Other Requirements: Valid driver's license or the ability to provide independent transportation; Minimum travel; ability to lift 25 pounds; able to climb, bend, stoop; regular and reliable attendance required

Preferred: Experience with sciences related to the environment; Knowledge and work experience of the State Revolving Fund, Federal Grant and/or Loan processing, construction bid package review, municipal operations and resource planning; Knowledge or experience in writing or interpreting federal, state, or local laws /regulations; Experience with audits, financial statements and internal controls; Experience working with the public; Experience with marketing of programs.

Knowledge Of: the principles of accounting, finances; biological, physical and chemical sciences; economics and analytical methods; word processing, spreadsheet and database, (particularly in Excel and Access) management computer software.

Skill In: communicating with individuals and groups with varying technical backgrounds to collect and relay information; listening to and understanding others; prioritizing workloads; using analytical judgment to make decisions.

Ability To: learn and apply local, State and federal environmental laws, regulations and standards; learn, apply and uphold agency policies and procedures; establish and maintain effective working relationships with public and private officials and with the general public; read and interpret regulations, accounting principles, and loan documents, organize analyze and interpret data to draw conclusions and write reports; write and prepare reports; use computers and other tools for data storage.

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