Current Employment Opportunity

Staff Assistant I / Receptionist
9/13/19
Environmental Quality
1200 "N" Street,  Lincoln NE
84
084-73230
Full-time Permanent
$14.90 -  Hourly
8:00 AM to 5:00 PM -- Monday thru Friday

It is a very exciting time at our agency, some of the things you can look forward to at the Nebraska Department of Environment and Energy as an employee are:

  • A brand new office building in 2020 with free parking, (building currently under construction).
  • Flexible work schedules
  • You will be doing work knowing you are making a difference for current and future generations.

The Nebraska Department of Environment and Energy is seeking a friendly, customer service and detail oriented person to join our team. Must be comfortable being the “face” of our agency, greeting guests, being on time, and responsible. This position will serve as the first point of contact for the agency and the primary receptionist.  This position will assist in managing agency records by processing incoming information; sort, classify, scan and code material for integration into electronic tracking systems or storage areas. Retrieve/reference information for users. Maintain logs and indexes to provide status of information and accurate retrieval. Provide customer service to the public and agency staff.  To apply go to: statejobs.nebraska.gov

  • Serves as primary receptionist for the agency.  Answers and directs incoming phone calls on agency’s primary phone lines. Provides information and communicates messages.
  • Assists with safety, disaster and emergency evacuation procedures. Provides support to the Health and Safety Officer.
  • Provides security, oversight and assistance during file reviews.
  • Organizes documents. Reviews and analyzes forms, documents and information created and received by agency staff and enters descriptive and other metadata into information systems.
  • Processes incoming mail: opens envelope, stamps document with received date, affixes bar-code, and scans document into the Enterprise Content Management System.
  • Pre-processes documents for imaging; operates imaging equipment to create quality-level document images.
  • Processes and receives records transferred to and from the State Records Center in accordance with established procedures. Maintains accurate tracking system of transfers.
  • Implements quality control procedures to ensure integrity of files, documents, electronic images and/or records metadata.
  • Explains policies, criteria, procedures, and processes pertinent to the program-administrative functions to agency employees, state and local officials, and the public to answer their inquiries and to facilitate proper application of these directives and processes.
  • Retrieves images and/or files for staff and public use.

Coursework/training in administrative/office support functions, procedures, and methods, including the operation of personal computers and office equipment; research; or areas related to the programs and functions of the employing agency OR Experience in performing administrative/office/secretarial support work including use of personal computers and office equipment - Post High School coursework or experience in records management, business, library science or related field preferred.

OTHER:  Valid driver’s license or the ability to provide independent transportation; Ability to lift 40 pounds; Ability to maintain regular and reliable attendance.

PREFER Post high school coursework and/or experience in business, library science or related field. Experience operating a multi-line phone.

Knowledge of: filing procedures and techniques, alpha/numeric filing conventions, mail or distribution centers, databases, word processing software and spreadsheets, Strong reasoning, analytical, communication and organizational skills; strong computer skills including working knowledge of desktop office software.

Ability to: -Regular and reliable attendance – Ability to maintain files, including to interpret and apply records policy and filing techniques in a variety of situations.  Firm grasp of numerical, alphabetical and chronological sequencing.  Ability to learn the organizational structure, mission, and activities of the agency - learn agency policies and procedures pertinent to the work assigned - communicate effectively with coworkers and the public in person and in writing - provide quality customer service to the public and agency staff in a fast-paced, team-centered atmosphere - handle multiple tasks simultaneously and work with limited supervision - work independently with limited supervision.


Human Resources Page

Nebraska State Jobs Website

State Benefits Information