Under limited supervision provides administrative and support functions to the Water Engineering Section.

• Process incoming project plans and specifications, engineering reports, operation and maintenance manuals, well site approval requests and correspondence for the Water Engineering Section
• Collect and review documents to verify all required information is received, accurate and in compliance with policies/statutes/regulations for construction permits
• Collects engineering project information and monitor compliance with the regulatory timelines for engineering projects. Identify upcoming violations of regulatory timelines for construction permits and initiate procedures to ensure timelines are met
• Answer all phone and other communications regarding policies, procedures and regulations pertinent to the program and construction application requirements
• Collect, analyze and compile information and/or data to create reports, charts and/or graphs and update records, design and maintain databases
• Procure equipment/supplies, maintain equipment inventory, supply of printed materials, library and reference materials.
• Develop, maintain or modify manual and computerized tracking/monitoring systems for assigned program such as violations and status of projects
• Oversee the activities of  Water Engineering Section, generally will schedule conference rooms, record and transcribe meeting minutes, process and track billings, invoices, room reservations, reimbursements and travel requests and develop agendas and compile information.

Coursework/training in administrative/office support functions, procedures, and methods including the operation of personal computers and office equipment; research; or areas related to the programs and functions of the employing agency. 

OR 

Experience in performing administrative/office/secretarial support work including use of personal computers and office equipment.

Other: 

Valid driver’s license or the ability to provide independent transportation; travel required: Regular and reliable attendance

Preference: Experience with Microsoft Access, Excel, PowerPoint and Word, Onbase and License 2000.  Excellent customer service skills, time management experience, written communication skills.

Knowledge of:  office processes and procedures; customer service processes and principles; administrative support procedures.  Computer applications such as word processing, file management, record keeping, and database management. 

Skill in: active listening; asking questions; understanding instructions; using word processing; creating spreadsheets, charts, graphs, and reports; managing time, schedules, and priorities; monitoring and assessing program performance; applying critical thinking techniques.  

Ability to: analyze and recommend alternative courses of action to meet agency goals; communicate in person, by telephone and written exchanges; summarize technical data and results of research into reports; understand and apply instructions and program administrative policies and directives; implement decisions made and take actions selected by others to achieve work goals; learn agency policies and procedures pertinent to the work assignment.