Permit Application TipsMake sure the permit application is complete and accurate. Read and follow the directions that accompany each application form. Include the appropriate permit fee with your construction permit application. Type or complete the application in blue or black ink. Review the definition of responsible official and make sure a responsible official signs the application in ink. Provide a detailed description of your facility, processes, and emission points. The permit writer may not be familiar with your facility, so providing specifics will help facilitate the permitting process and result in a more accurate, representative permit.
Identify your emission points consistently. Identify all of your emission points by completing your process flow diagram and plant layout before you begin filling out specifics in your permit application. After you have identified all emission points, emission units, and control equipment, give each of them a number or other identifier, such as Emission Point 001. It is important that you use these numbers or identifiers consistently throughout the application. It is also important to use the identifiers consistently across all of your permit applications and your emission inventories. If emission points and units are renamed or identified differently across permits or programs, it will cause confusion, especially if new units have been added or units removed.
Include calculations and citations with your permit application. Including emission calculations and emission factor citations with the permit application helps the Department review your project. The permit writer must ensure that the facility will meet state and federal requirements. Without your citations and calculations, the permit writer has to reproduce work that you have already done, which will delay the issuance of the permit. Several potential emission calculation spreadsheets are available for your use from the NDEQ website at http://deq.ne.gov/publica.nsf/pages/AIR068.
Research. Your facility may be subject to federal air quality regulations such as New Source Performance Standards (NSPS) or National Emission Standards for Hazardous Air Pollutants (NESHAP). Each NSPS and NESHAP has testing, monitoring, record-keeping and reporting requirements. These requirements could influence your decisions regarding the equipment you install. For more information see the New Source Performance Standards Program and Air Toxics Program pages on the NDEQ website.
Get help. Facilities may wish to utilize the services of professional consultants who are familiar with Nebraska’s air quality regulations and air quality permits to assist in evaluating your facility’s processes and completing your permit application. A Directory of Environmental Consultants and Engineers is available from the Environmental Assistance tab on the NDEQ web site. You can also contact the NDEQ Field Services and Assistance Division at (402) 471-6974.
Read and make comments on the draft permit. When the permit application is deemed technically complete by the Department, the permit writer prepares a draft permit and fact sheet based on the application materials. The draft permit is typically sent to the designated facility representative for review prior to the public notice and comment period. Make sure that references to equipment are correct and that you will be able to operate under the required conditions. Make sure you understand and are prepared to comply with all of the record-keeping, reporting and monitoring requirements in the permit as drafted.
Understand the final permit. When the permit is finalized, the facility representatives are responsible for understanding and complying with the permit conditions. It may be helpful to have at least one full-time person at the facility dedicated to maintaining compliance with the environmental regulations and permits.
Construction Permit Application Tips
Talk with NDEQ Early. Make an appointment to meet with the permitting staff of the Nebraska Department of Environmental Quality (NDEQ) Air Quality Division during the early planning stages. Discussing your project with the construction permit staff early in the process can help you avoid some of the questions and problems that often arise with permit applications. Also, for large or complex projects it is advisable to set up a meeting with NDEQ soon after you submit the permit application. This will help clear up any preliminary questions and give facility representatives a sense of what they should expect from NDEQ in the following months. An air quality construction permit may take 4-12 months or more to process depending on the quality of the application and complexity of the permit. Communication is a key element to a smooth permitting process.
Avoid “As Built” Differences. Be sure to include information for all of the equipment that you plan to install. It is very important that you install the equipment that you specified in your construction permit application. “As built” differences can result in permit violations and can require a new application for a permit revision. If your plans change after you have submitted an application, Chapter 17, Section 006 of Nebraska Administrative Code Title 129 – Nebraska Air Quality Regulations requires that you submit updated information to NDEQ. You may also be required to conduct a computer modeling analysis of the impacts your project will have on the ambient air.
Complete the requested modeling information. The modeling information (e.g., stack parameters) requested in the application should be completed whether or not air quality dispersion modeling will be conducted for the proposed project, unless the source emits only volatile organic compounds or hazardous air pollutants. If dispersion modeling is not required at the time the project goes through the permitting process, the facility may be included in modeling conducted by a nearby facility. Having representative information from all facilities leads to more accurate modeling.
Operating Permit Application Tips
Submit your initial application on time. Operating permit applications need to be submitted within 12 months of beginning operation, installation of equipment that requires a construction permit, or of becoming subject to the program. Read the “Operating Permit” guidance document on the NDEQ website to determine if you need an operating permit.
Submit your renewal application on time. Your renewal application is due 6 to 18 months prior to permit expiration (see Title 129, Chapter 7, Section 002.06). A source’s failure to have an operating permit is not a violation provided that a complete renewal application has been submitted within the specified time frame and the failure is through no fault of the source.
Identify your insignificant activities first. You may have several pieces of equipment that can be considered “insignificant” under the operating permit program and which may be excluded from the permit application (see Title 129, Chapter 7, Section 006.04). Because you do not have to list insignificant activities on the emission point forms, you should complete the insignificant activities portion of the application first.
We need your help!! The Air Quality Division is now requesting modeling information with your operating permit application. While modeling is not required for all operating permits, the modeling information requested will assist the Division in the event that dispersion modeling is performed on another source in your area. Having representative information from all nearby sources will lead to more accurate modeling.
If you have questions about air quality permit applications, contact the Air Quality Division Permit Hotline at (877) 834-0474 or e-mail NDEQ.AirQuality@nebraska.gov.
Produced by: Nebraska Department of Environmental Quality, P.O. Box 98922, Lincoln, NE 68509-8922;
phone (402) 471-2186. To view this, and other information related to our agency, visit our web site at http://deq.ne.gov.